kovoEverything a small office needs every day
Kovo brings together the tools you jump between today. Everything is connected: an email becomes a task, a chat becomes a call.
Mail with your existing mailboxes
Kovo connects to your mailboxes at your current provider. Personal and shared mailboxes like info@ are in one inbox, sorted by company.
- Company mailboxes and personal ones that belong only to you
- New emails arrive right away, no reloading
- Search on the mail server, folders, rules, signature and out-of-office reply
- Set less important mailboxes to quiet
- Turn an email into a task or hand in the attachment as a receipt
Chat and video calls
Channels for projects and teams, direct messages and video calls right from the chat. The video server runs on our servers in Germany, and nothing is recorded.
- Channels, groups and direct messages
- Threads, reactions, mentions, @everyone and files
- “Urgent” for messages that need to be seen right away
- Video calls with screen sharing
A calendar for the whole team
Your calendar across all companies, with your colleagues’ free and busy times. Invitations go to customers by email too, and their replies show up in the event.
- Day, week and month, colors per company and colleague
- Recurring events
- Invitations to outside guests by email
- Subscription link for the calendar on your phone
Tasks and projects
Every project gets a board with its own columns. “My tasks” shows everything on your plate, across all projects and companies.
- A board with its own columns per project
- Assignees, due date, comments and attachments
- Invite guests to single projects
- A “Private” project for personal things, across all companies
- Deleted projects stay in the trash for 30 days
Documents with Word, Excel and PowerPointIn the Office plan
One place for files for the company, for every project and for you. Open Office files right in the browser and edit them together, without a Microsoft license.
- Edit together, everyone sees changes right away
- Folders for the company, projects and “My files”
- Earlier versions and a trash for 30 days
- Files stay on our server in Germany
Time tracking, vacation and payrollVacation and payroll in the Office plan
The time clock sits in the top bar and is always one click away. Kovo deducts breaks according to your rules, and at the end of the month the export goes to payroll.
- Clock in and out, breaks, also for several companies
- Target hours, automatic breaks and rounding
- Vacation and sick days with approval
- Monthly export as a file for payroll
Invoicing and bookkeepingIn the Office plan
Quotes and invoices as e-invoices, bill project hours with one click, collect receipts and match your bank statement. Kovo calculates the advance VAT return, and your tax advisor gets everything as a DATEV export.
- ZUGFeRD for everyone, XRechnung for public authorities
- Gapless numbers, locked as German bookkeeping rules (GoBD) require
- Payments, reminders and payment reminders
- Upload your bank statement and Kovo suggests the matches
- Employees hand in receipts by photo or email
Apps for phone and computerMobile apps coming soon
For Mac and Windows, Kovo is available as an app to download. The apps for iPhone, iPad and Android are being tested and will be in the stores soon. Until then, Kovo runs in the browser on your phone.
- Notifications for messages, mentions and new mail
- Time clock, vacation and photo receipts on your phone
- Unlock with Face ID or fingerprint
- On your computer: every Kovo window is its own window
Ready for fewer windows?
Try it free for 30 days, no payment details needed. Your mailbox stays where it is.