kovoComparison
One tool instead of five
Most small companies juggle Outlook, WhatsApp, Excel and a time tracking tool side by side. Kovo turns them into one app.
Try free for 30 daysNo payment details, ends on its own.
What changes
Kovo and the usual toolbox
| Area | With Kovo | Often today |
|---|---|---|
| All mailboxes in one inbox, your current provider stays | Outlook, set up for each mailbox | |
| Chat | Channels and direct messages per company | WhatsApp groups or Teams |
| Video calls | Straight from the chat, servers in Germany | Teams or Zoom |
| Tasks | A board per project, tasks straight from an email | Excel list, Planner or sticky notes |
| Documents | File storage with Word, Excel, PowerPoint in the browser | SharePoint, OneDrive or a network drive |
| Working hours | Time clock, break rules, export for payroll | Separate tool or paper timesheets |
| Vacation | Requests and sick days with approval | Email to the boss, Excel spreadsheet |
| Invoices | E-invoices, payment reminders, project hours on the invoice | lexoffice, sevDesk or a Word template |
| Receipts and tax | Receipts by photo or email, bank statement matching, DATEV export | Shoebox, binders and emails to your tax advisor |
| Several companies | One account, all companies in one view | One account per company, switching all the time |
| Data | German provider, servers in Germany | Mostly US providers |
Costs
Kovo Office vs. Microsoft 365 with invoicing software
Monthly costs, net, billed yearly. Microsoft comes with its own mailboxes and the desktop programs, but has no invoicing, no time tracking and no vacation planning. For invoices and receipts we add sevDesk accounting; for time tracking you’d need yet another tool.
| Size | Kovo Office | Microsoft 365 Business Standard and sevDesk |
|---|---|---|
| 5 people | €95 | €112 |
| 10 people | €190 | €214 |
| 20 people | €380 | €417 |
| 40 people | €475 | €824 |
Microsoft 365 Business Standard at €20.36 per person per month according to Microsoft’s price comparison, sevDesk accounting at €9.95 per company per month according to sevdesk.de, as of October 2026 (German prices). Kovo bills at most 25 people.
To be honest
When Kovo isn’t the right fit
- If you need the Word and Excel desktop programs with macros every day.
- If you’re looking for a full CRM with a sales pipeline.
- If you’re looking for full accounting with a balance sheet. Kovo writes invoices and prepares everything for your tax advisor; they do the bookkeeping and the year-end accounts.
Ready for fewer windows?
Try it free for 30 days, no payment details needed. Your mailbox stays where it is.